Director KYC (DIR-3 KYC): Importance, Process, and Due Date – File Before 30th September 2025

The Ministry of Corporate Affairs (MCA) has made Director KYC (DIR-3 KYC) filing mandatory for all company directors in India. Every individual who has been allotted a Director Identification Number (DIN) is required to file their KYC with the MCA every year. This process ensures that the MCA database remains updated with accurate information about directors and helps curb fraudulent activities in companies.

For the financial year 2024–25, the due date to file DIR-3 KYC is 30th September 2025. Failing to comply with this requirement can lead to penalties and deactivation of your DIN. Let’s understand the importance, procedure, documents required, and consequences of non-compliance in detail.

What is DIR-3 KYC?

DIR-3 KYC is a yearly compliance requirement introduced by the MCA to keep directors' personal information up to date. Every director holding a DIN on or before the end of a financial year is required to file DIR-3 KYC before 30th September of the following financial year.

This filing ensures:

  • Authenticity of director details

  • Updated communication channels (mobile & email verification)

  • Elimination of inactive or fraudulent DINs

Why is DIR-3 KYC Important?

  1. Legal Compliance – It is a statutory requirement under the Companies Act, 2013. Non-compliance may lead to penalties and disqualification.

  2. DIN Activation – If a director fails to complete the KYC, their DIN gets deactivated, making them ineligible to act as a director in any company.

  3. Corporate Transparency – Helps in maintaining accurate records of directors and ensures accountability in the corporate ecosystem.

  4. Avoidance of Penalty – Filing before the due date avoids the hefty penalty of ₹5,000.

Who Needs to File DIR-3 KYC?

  • Every individual holding a DIN allotted on or before 31st March of a financial year.

  • This applies to both Indian and foreign directors of Indian companies.

  • Even directors not currently active in any company but holding a DIN are required to file.

Due Date for DIR-3 KYC – FY 2024–25

  • Filing deadline: 30th September 2025

  • Penalty for late filing: ₹5,000 (as per Rule 12A of Companies Rules, 2014)

  • If not filed, DIN will be marked as "Deactivated due to non-filing of DIR-3 KYC".

Documents Required for DIR-3 KYC

To successfully file the KYC, the following documents are required (self-attested):

1. Proof of Identity

  • PAN Card (Mandatory for Indian nationals)

  • Passport (Mandatory for foreign nationals)

  • Aadhaar / Voter ID / Driving License

2. Proof of Address

  • Aadhaar / Voter ID / Driving License

  • Latest Utility Bill / Bank Statement (not older than 2 months)

  • Passport / Rent Agreement (if applicable)

3. Other Requirements

  • Valid Digital Signature Certificate (DSC) of the director

  • Unique mobile number & email ID (OTP-based verification)

  • Latest photograph of the director

  • Certification from a practicing CA/CS/CMA

Process of Filing DIR-3 KYC

The process of filing is simple but must be done carefully:

  1. Preparation of Documents – Keep all identity and address proofs ready in scanned format.

  2. Digital Signature – Ensure your DSC is active and valid.

  3. Filing DIR-3 KYC Form – Fill in personal details such as name, date of birth, nationality, PAN, mobile number, and email ID.

  4. OTP Verification – The form generates OTPs on your registered mobile and email, which need to be entered.

  5. Certification – The form must be digitally certified by a practicing Chartered Accountant, Company Secretary, or Cost Accountant.

  6. Submission – Submit the form on the MCA portal before the due date.

Consequences of Not Filing DIR-3 KYC

Failing to file before the deadline can result in:

  • DIN Deactivation – The DIN of the director will be marked as inactive, making it impossible to act as a director in any company.

  • Penalty of ₹5,000 – To reactivate the DIN, a penalty of ₹5,000 must be paid.

  • Disqualification Risk – Continued non-compliance may lead to director disqualification under the Companies Act.

Key Takeaways

  • The last date to file DIR-3 KYC for FY 2024–25 is 30th September 2025.

  • Mandatory for all directors holding a DIN, whether active or not.

  • Failure to comply leads to ₹5,000 penalty and DIN deactivation.

  • Keep PAN, Passport, Aadhaar, Address Proof, DSC, and contact details ready for filing.

  • It is advisable to seek professional assistance from tax and compliance experts to ensure error-free and timely filing.

How Taxla Services Can Help

At Taxla Services P. Ltd, we specialize in handling corporate compliance, tax advisory, and filing requirements with utmost accuracy. Our expert team of tax consultants and compliance professionals can assist you in:

  • Preparing and validating your documents

  • Filing DIR-3 KYC on time

  • Avoiding penalties and ensuring compliance with MCA rules

📞 Contact us today: +91 7305701454
📧 Email: auditsiva2@gmail.com
🌐 Website: www.taxlaservices.com

✅ Stay compliant. Avoid penalties. Secure your position as a director by filing DIR-3 KYC before 30th September 2025.

#BestAuditorInTamilnadu #DirectorKYC #MCACompliance #CompanyLaw #TaxConsultantInChennai #TaxlaServices




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