MCA Compliance Reminder – AGM Due Date: 30th September 2025

The Annual General Meeting (AGM) is one of the most crucial compliance requirements for companies registered under the Companies Act, 2013. It serves as a platform for shareholders and directors to meet, review the company’s performance, and take important decisions for the future. The due date for conducting the AGM is on or before 30th September every year following the end of the financial year.

For the financial year 2024–25, the due date for holding the AGM is 30th September 2025. Companies must ensure timely compliance to avoid penalties, late fees, and other regulatory consequences.

What is an AGM?

An Annual General Meeting is a meeting where the company’s shareholders come together to discuss and approve important business matters such as:

  • Approval of audited financial statements.

  • Declaration of dividends.

  • Appointment or reappointment of directors.

  • Appointment or reappointment of statutory auditors.

  • Review of company’s performance and future strategies.

Every public company, unless exempted, is required to hold an AGM annually. However, Private Limited Companies are generally not required to conduct AGMs unless specifically stated in their Articles of Association.

Legal Framework for AGM

According to Section 96 of the Companies Act, 2013:

  1. Every public company shall hold an AGM each year.

  2. The first AGM must be held within 9 months from the end of the first financial year.

    • If the company conducts its first AGM within that period, no AGM is required in the same year.

  3. For subsequent years, AGMs must be conducted within 6 months from the end of the financial year, but not later than 30th September.

  4. The gap between two AGMs should not exceed 15 months.

Thus, for the financial year ending 31st March 2025, the latest date to conduct the AGM is 30th September 2025.

Key Business Transacted in AGM

The following items are typically discussed and approved at the AGM:

  1. Ordinary Business

    • Approval of financial statements including consolidated accounts.

    • Declaration of dividend.

    • Appointment/reappointment of directors retiring by rotation.

    • Appointment/reappointment of statutory auditors and fixing their remuneration.

  2. Special Business (if any)

    • Alteration of Memorandum/Articles of Association.

    • Issuance of bonus shares or rights issue.

    • Mergers, acquisitions, or major business changes.

Filing Requirements After AGM

After the AGM is conducted, certain resolutions and documents must be filed with the Registrar of Companies (ROC) within specified timelines:

  • Form MGT-7 (Annual Return) – to be filed within 60 days of the AGM.

  • Form AOC-4 (Financial Statements) – to be filed within 30 days of the AGM.

  • Special Resolutions (if any) – to be filed in Form MGT-7/ MGT-7A and Form MGT-14 as applicable.

These filings ensure that the company’s financial and compliance records remain updated in the MCA database.

Consequences of Non-Compliance

Failure to hold the AGM within the due date can attract stringent penalties under the Companies Act.

  • Penalty on the Company: ₹25,000.

  • Penalty on Officers in Default (Directors/Company Secretary): ₹5,000 per officer.

  • In case of continued default, further legal action may be taken by MCA including disqualification of directors.

Thus, timely compliance not only saves the company from penalties but also maintains its credibility and smooth business operations.

Importance of Conducting AGM

  1. Transparency – Ensures shareholders are updated about company performance.

  2. Decision-Making – Key resolutions are formally approved in AGMs.

  3. Legal Compliance – Mandatory under the Companies Act, 2013 for public companies.

  4. Investor Confidence – Builds trust among investors and stakeholders.

  5. Avoids Penalties – Saves unnecessary financial burden due to non-compliance.

Practical Tips for Smooth AGM Compliance

  • Plan Early – Finalize audited financial statements and board approvals well in advance.

  • Send Notices Properly – Ensure 21 clear days’ notice is given to all members, directors, and auditors.

  • Maintain Documentation – Minutes of the meeting, attendance registers, and resolutions must be recorded.

  • File ROC Forms Timely – Ensure AOC-4 and MGT-7 are filed before their respective deadlines.

  • Seek Professional Help – Engage company secretaries or auditors to ensure error-free compliance.

Conclusion

The 30th September 2025 deadline for holding the AGM is a critical compliance date for public companies. Conducting the AGM on time ensures smooth functioning of the company, transparency in operations, and adherence to the Companies Act, 2013.

Non-compliance can attract heavy penalties and affect the company’s reputation. Therefore, companies must prepare early, conduct their AGMs before the deadline, and complete all subsequent filings with the ROC.

To avoid compliance hassles and penalties, professional guidance is highly recommended.

📞 Contact us today: +91 7305701454
📧 Email: auditsiva2@gmail.com
🌐 Website: www.taxlaservices.com

#BestAuditorInTamilnadu #AGMCompliance #MCADueDate #CompanyCompliance #TaxlaServices



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